VBA - User Forms

A UserForm is a custom-built dialog box that makes a user data entry more controllable for you and easier for the user. In this chapter, we will design a Simple form and add data into excel.
Step 1 : Navigate to VBA Window by pressing Alt+F11 and Navigate to "Insert" Menu and select "User Form". Upon selecting, user form is displayed below.


Step 2 : Now let us design the forms using the given controls.

Step 3 : After adding each controls, the controls has to be named. Caption corresponds to what appears on the form and name corresponds to the logical name which will be appearing while we write VBA code for that element.
Step 4 : Below are names against each one of the added controls.
Control Logical Name  Caption
FromfrmempformEmployee Form
Employee ID Label BoxempidEmployee ID
firstname Label BoxfirstnameFirst Name
lastname Label BoxlastnameLast Name
dob Label Boxdob Date of Birth
mailid Label Boxmailid Email ID
Passportholder Label BoxPassportholder Passport Holder
Emp ID Text BoxtxtempidNOT Applicable
First Name Text Box txtfirstnameNOT Applicable
Last Name Text Boxtxtlastname NOT Applicable
Email ID Text Boxtxtemailid NOT Applicable
Date Combo Box cmbdate NOT Applicable
Month Combo Box cmbmonth NOT Applicable
Year Combo Box cmbyear NOT Applicable
Yes Radio Button radioyes Yes
No Radio Button radiono No
Submit Button btnsubmit Submit
Cancel Button btncancel Cancel

Step 5 : Now we will add code for the form load event by performing right click on the form and selecting 'View Code'.

Step 6 : Select userform from the objects drop down and select 'Initialize' method as shown below.

Step 7 : Upon Loading the Form we should ensure that the text boxes are cleared, Drop down boxes are filled and Radio buttons are resetted
Private Sub UserForm_Initialize()

'Empty Emp ID Text box and Set the Cursor
txtempid.Value = ""
txtempid.SetFocus

'Empty all other text box fields
txtfirstname.Value = ""
txtlastname.Value = ""
txtemailid.Value = ""

'Clear All Date of Birth Related Fields
cmbdate.Clear
cmbmonth.Clear
cmbyear.Clear

'Fill Date Drop Down box - Takes 1 to 31
With cmbdate
.AddItem "1"
.AddItem "2"
.AddItem "3"
.AddItem "4"
.AddItem "5"
.AddItem "6"
.AddItem "7"
.AddItem "8"
.AddItem "9"
.AddItem "10"
.AddItem "11"
.AddItem "12"
.AddItem "13"
.AddItem "14"
.AddItem "15"
.AddItem "16"
.AddItem "17"
.AddItem "18"
.AddItem "19"
.AddItem "20"
.AddItem "21"
.AddItem "22"
.AddItem "23"
.AddItem "24"
.AddItem "25"
.AddItem "26"
.AddItem "27"
.AddItem "28"
.AddItem "29"
.AddItem "30"
.AddItem "31"
End With

'Fill Month Drop Down box - Takes Jan to Dec
With cmbmonth
.AddItem "JAN"
.AddItem "FEB"
.AddItem "MAR"
.AddItem "APR"
.AddItem "MAY"
.AddItem "JUN"
.AddItem "JUL"
.AddItem "AUG"
.AddItem "SEP"
.AddItem "OCT"
.AddItem "NOV"
.AddItem "DEC"
End With


'Fill Year Drop Down box - Takes 1980 to 2014
With cmbyear
.AddItem "1980"
.AddItem "1981"
.AddItem "1982"
.AddItem "1983"
.AddItem "1984"
.AddItem "1985"
.AddItem "1986"
.AddItem "1987"
.AddItem "1988"
.AddItem "1989"
.AddItem "1990"
.AddItem "1991"
.AddItem "1992"
.AddItem "1993"
.AddItem "1994"
.AddItem "1995"
.AddItem "1996"
.AddItem "1997"
.AddItem "1998"
.AddItem "1999"
.AddItem "2000"
.AddItem "2001"
.AddItem "2002"
.AddItem "2003"
.AddItem "2004"
.AddItem "2005"
.AddItem "2006"
.AddItem "2007"
.AddItem "2008"
.AddItem "2009"
.AddItem "2010"
.AddItem "2011"
.AddItem "2012"
.AddItem "2013"
.AddItem "2014"
End With

'Reset Radio Button. Set it to False when form loads.
radioyes.Value = False
radiono.Value = False

End Sub 
 
 
Step 8 : Now we need to add code to the Submit button. Upon Clicking on submit button user Should be able to Add the values into the worksheet.


Private Sub btnsubmit_Click()
Dim emptyRow As Long

'Make Sheet1 active
Sheet1.Activate

'Determine emptyRow
emptyRow = WorksheetFunction.CountA(Range("A:A")) + 1

'Transfer information
Cells(emptyRow, 1).Value = txtempid.Value
Cells(emptyRow, 2).Value = txtfirstname.Value
Cells(emptyRow, 3).Value = txtlastname.Value
Cells(emptyRow, 4).Value = cmbdate.Value & "/" & cmbmonth.Value & "/" & cmbyear.Value
Cells(emptyRow, 5).Value = txtemailid.Value

If radioyes.Value = True Then
Cells(emptyRow, 6).Value = "Yes"
Else
Cells(emptyRow, 6).Value = "No"
End If
End Sub
Step 9 : Now add a method to close the form when user clicks on cancel button.
Private Sub btncancel_Click()
Unload Me
End Sub
Step 10 : Now Let us Execute the Form by clicking on "run" Button. Enter values into the form and click 'Submit' button. Automatically the values would flow into the worksheet as shown below.






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! Article Title "VBA - User Forms"

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